Have you ever spent hours on a task that realistically should have taken half the time to be completed?
We all want to be more productive everyday but usually don’t know where to start. Here are 5 steps you can take to help you become more productive with everyday tasks:
1. Schedule tasks to match your energy flow
Think about when you are most productive or creative during the day, this could be in the morning or just after lunch. By thinking about your energy levels, you could be taking advantage of your high-energy periods where you find yourself most engaged, which can help you complete those tasks on your checklist.
Tip: to rejuvenate during your low-energy periods, try drinking some water, taking a quick walk outside or wherever possible, spending a few minutes being mindful to reset.
2. Keep your to-do list short
You may have 50 things to do this year, but by writing them all down on paper and viewing every day, you are less likely to achieve them. Instead, try focusing on a few tasks everyday to help you complete your bigger goals. Keep your list to 3 or 5 important tasks for the day, once these are completed, write a new list for the next day and so on. By breaking them down, this will help you feel highly productive.
3. Establish a closing routine
It’s important to establish a routine for the end of your day just like a morning routine, as it will help you prepare and prioritise tasks and can make sure you are off to a good start the next morning. This is also when you can check your list of items, cross off the completed ones and write down your new list for the next day. It’s also a good time to set aside 5 minutes to clear your desk of any clutter and put items away.
4. Set calendar blocks
When you need to focus on specific tasks, it’s a good idea to block out time in your calendar to give to focus on those tasks without any distractions. Microsoft Outlook has a great focus plan that can help you silence chats from Teams and Skype and mute email notifications during the focusing period in your calendar.
5. Avoid multitasking
Studies have shown that when you switch from one task to another, you waste time because of the time it takes your brain to switch tasks and change its focus. Focus on one task at a time until its complete, when you’re ready, you can move onto the next task.
For more helpful wellbeing tips, visit qudosbank.com.au/myq